Admissions Statement

At Briarwood School we recognise the clear link between consistent attendance and academic achievement. The whole school community has a responsibility for promoting excellent attendance; parents, pupils, governors and all school staff. Regular attendance at school is a legal requirement. As a school we expect the highest level of attendance from all students. 

Admissions and Attendance Registers

Briarwood School has an admission register which contains the personal details of every pupil in the school, along with the date of admission or re-admission to the school, information regarding parents and carers and details of the school last attended.  

Pupils are entered on the Admission and Attendance Register on the first day, which the school has agreed, or been notified, that the pupil will start attending the school. For most pupils the expected first day of attendance is the first day of the school year.  

The local authority will be notified within five days of a pupil’s name being added to the Admissions and Attendance Register. 

The Admissions and Attendance Register will be updated:

            If a pupil moves to live at a different address – the name of the parent that they will be living with, the new address and the date that they are expected to live at the address will be added.

            If a pupil is registered at another school or will be attending a different school – the name of the other school and the date they first attended or a due to attend will be added. 

Deletions from the Admissions and Attendance Registers will only be made if there are grounds on which to do so. These need to be one of the fifteen that are set out in the Education Pupil Registration Regulations 2006 within Regulation 8 (please refer to Appendix 1). The local authority will be notified immediately if a pupil’s name is deleted and they will be provided with the following information:

            the full name of the pupil;

            the full name and address of any parent with whom the pupil lives;

            at least one telephone number of the parent with whom the pupil lives;

            the full name and address of the parent who the pupil is going to live with, and the date the pupil is expected to start living there, if applicable;

            the name of pupil’s destination school and the pupil’s expected start date there, if applicable; and

            the ground in regulation 8 under which the pupil’s name is to be removed from the admission register (see appendix 1).  

The Admissions and Attendance Register will be regularly kept up to date by the school. Parents will be contacted at the beginning of each academic year to confirm their contact details and families will be encouraged to inform the school of any changes.   

Every amendment to the register will include a date, the reason it was amended and it will be kept for three years. 

Children at Risk of Missing Education 

As part of the schools safeguarding duty any unexplained absences will be investigated.

 If a pupil fails to attend school on the agreed or notified start date reasonable enquiries will be made to establish their whereabouts. The local authority will be contacted and informed at the earliest opportunity.  

Pupils’ attendance will be monitored though the daily register and any absences will be monitored (please refer to the Attendance Policy). 

Regular meetings take place throughout the academic year with the Educational Welfare Officers to review the pupils’ attendance and any concerns regarding absences. The local authority will be notified of any pupils who fail to attend school regularly.  

Children at risk of missing out on education 

In mitigating circumstances, for example pupils experiencing significant medical concerns, pupils may attend Briarwood on a part time basis; this will be arranged through agreement with the Headteacher, involvement of key health professionals and reviewed regularly by the senior leadership team.  

Links to other documents 

            Briarwood School Attendance Policy

            Briarwood School Admissions Policy

            Briarwood School Safeguarding Policy  

References 

            DfE Children missing in Education September 2016

            DfE School attendance November 2016

            DfE Keeping Children Safe in Education September 2016

            Gov UK Education Pupil Registration Regulations 2006 

Review date: March 2018 

Appendix 1 – Deletions from Admission Register – Regulation 8 

(1) The following are prescribed as the grounds on which the name of a pupil of compulsory

school age shall be deleted from the admission register—

(a) where the pupil is registered at the school in accordance with the requirements of a school attendance order, that another school is substituted by the local education authority for that named in the order or the order is revoked by the local education authority on the ground that arrangements have been made for the child to receive efficient full-time education suitable to his age, ability and aptitude otherwise than at school;

(b) except where it has been agreed by the proprietor that the pupil should be registered at more than one school, in a case not falling within sub-paragraph (a) or regulation 9, that he has been registered as a pupil at another school;

(c) where a pupil is registered at more than one school, and in a case not falling within subparagraph (j) or (m) or regulation 9, that he has ceased to attend the school and the proprietor of any other school at which he is registered has given consent to the deletion;

(d) in a case not falling within sub-paragraph (a) of this paragraph, that he has ceased to attend the school and the proprietor has received written notification from the parent that the pupil is receiving education otherwise than at school;

(e) except in the case of a boarder, that he has ceased to attend the school and no longer ordinarily resides at a place which is a reasonable distance from the school at which he is registered;

(f) in the case of a pupil granted leave of absence exceeding ten school days for the purpose of a holiday in accordance with regulation 7(3), that —

(i) the pupil has failed to attend the school within the ten school days immediately following the expiry of the period for which such leave was granted;

(ii) the proprietor does not have reasonable grounds to believe that the pupil is unable to attend the school by reason of sickness or any unavoidable cause; and

(iii) both the proprietor and the local education authority have failed, after reasonable enquiry, to ascertain where the pupil is;

(g) that he is certified by the school medical officer as unlikely to be in a fit state of health to attend school before ceasing to be of compulsory school age, and neither he nor his parent has indicated to the school the intention to continue to attend the school after ceasing to be of compulsory school age;

(h) that he has been continuously absent from the school for a period of not less than twenty school days and —

(i) at no time was his absence during that period authorised by the proprietor in accordance with regulation 6(2);

(ii) the proprietor does not have reasonable grounds to believe that the pupil is unable to attend the school by reason of sickness or any unavoidable cause; and

(iii) both the proprietor of the school and the local education authority have failed, after reasonable enquiry, to ascertain where the pupil is;

(i) that he is detained in pursuance of a final order made by a court or of an order of recall made by a court or the Secretary of State, that order being for a period of not less than four months, and the proprietor does not have reasonable grounds to believe that the pupil will return to the school at the end of that period;

(j) that the pupil has died; 

(k) that he will cease to be of compulsory school age before the school next meets and the relevant person has indicated that he will cease to attend the school;

(l) in the case of a pupil at a school other than a maintained school, an Academy, a city technology college or a city college for the technology of the arts, that he has ceased to be a pupil of the school;

(m) that he has been permanently excluded from the school; or

(n) where the pupil has been admitted to the school to receive nursery education, that he has not on completing such education transferred to a reception, or higher, class at the school. 

(2) In a case not covered by paragraph (1)(a), (j) or (m), the name of a child who has under arrangements made by a local education authority become a registered pupil at a special school shall not be removed from the admission register of that school without the consent of that authority, or if that authority refuse to give consent, without a direction of the Secretary of State. 

(3) The following are prescribed as the grounds on which the name of a pupil not of compulsory school age is to be deleted from the admission register—

(a) that he has ceased to attend the school, or, in the case of a boarder, that he has ceased to be a pupil of the school;

(b) that he has been continuously absent from the school for a period of not less than twenty school days and —

(i) at no time was his absence during that period agreed by the proprietor;

(ii) the proprietor does not have reasonable grounds to believe that the pupil is unable to attend the school by reason of sickness or any unavoidable cause; and

(iii) the proprietor of the school has failed, after reasonable enquiry, to ascertain where the pupil is;

(c) that the pupil has died;

(d) where the pupil has been admitted to the school to receive nursery education, he has not on completing such education transferred to a reception, or higher, class at the school; or

(e) that he has been permanently excluded from the school. 

(4) For the purposes of this regulation—

(a) a pupil shall be treated as ordinarily residing at a place where the pupil is habitually and normally resident apart from temporary or occasional absences;

(b) “reception class” means a class in which education is provided which is suitable to the requirements of pupils aged five and any pupils under or over that age whom it is expedient to educate together with pupils of that age;

(c) children are to be regarded as having been admitted to a school to receive nursery education if they were placed on admission in a nursery class;

(d) the permanent exclusion of a pupil from a maintained school does not take effect until the proprietor has discharged its duties under regulations made under section 52 of the

Education Act 2002(a), and—

(i) the relevant person has stated in writing that he does not intend to bring an appeal under those regulations;

(ii) the time for bringing an appeal has expired and no appeal has been brought within that time; or

(iii) an appeal brought within that time has been determined or abandoned; 

(e) the permanent exclusion of a pupil from an Academy, a city technology college or a city college for the technology of the arts does not take effect until the proprietor has discharged its duties in relation to a permanent exclusion under the agreement entered into pursuant to section 482 of the Education Act 1996(a) and

(i) the relevant person has stated in writing that he does not intend to bring an appeal;

(ii) the time for bringing an appeal has expired and no appeal has been brought within

that time; or

(iii) an appeal brought within that time has been determined or abandoned. 

– Education Pupil Registration Regulations 2006