Policy for the use of IRIS at Briarwood School

Review

Review Cycle Date of Current Policy Author(s) of Current  Policy Review Date
Annual February 2017 September 2017

Ratification 

Role Name Signature Date
Chair of Governors Margaret Shovelton    
Governor for Teaching and Learning Deborah Smith   7th Feb 2017
Head Teacher David Hussey    

 

Policy for the use of the IRIS system in classrooms at Briarwood

Rationale for use of digital video and the IRIS software in the classroom for teacher reflection – capabilities, uses and considerations.

Historically the reflection on teaching practice is carried out by supervisors and/or peers observing a lesson using a lesson reflection sheet. The criteria on this sheet is predetermined and consists of a variety of teaching skills and can be arranged according to the main parts of the lesson under observation. The main disadvantage of this method is that the teacher implementing the lesson does not have the opportunity to observe themselves and identify their own areas for further improvement. The reflection comes only from the observers. Therefore this link is only as strong as the quality of observer training and can be open to many interpretations.

Use of digital video in the classroom provides a system that uses evidence to inform professional development needs of individual staff as well as groups of staff

The alignment of reflection of teacher practice with professional development can be considered in terms of the collection and use of evidence for both self-reflection and peer reflection. This system emphasizes continuous communication and enables deep professional discussion, both in-the-moment and sustained, about pedagogy and curriculum. The emphasis is on regular, formative assessment of teacher practice and results throughout the school year, initially through self-reflection and later through peer reflection.

Use of digital video in the classroom provides a shared understanding of effective teaching practices and how to implement the Quality Teaching Framework, apply the National Teaching Standards. This shared understanding increases individual teacher capacity to give and receive constructively critical feedback using the techniques of Peer Coaching. Just as with our students, feedback plays a key role in increasing everyone’s receptivity to critique and change.

IRIS Connect:

The IRIS Connect system is, uniquely, developed from research and best practice in supporting teachers and schools to enhance expertise through self-reflection, enquiry, building teacher learning communities and coaching.

IRIS Connect is not a surveillance system; it is permission-based with multiple levels of security to ensure that teachers can feel confident and empowered by its use and remain in control throughout the process.

IRIS Connect has thought very carefully about responsibilities under the Data Protection Act and developed a system in line with the relevant guidance from the Information Commissioners Office (ICO).

IRIS Connect is registered with the ICO and the information pertinent to this registration is available within the online application.

It is the responsibility of the head teacher to ensure parents are appropriately informed and relevant permissions are gained.

IRIS Connect is clear that the permissions gained do not provide any rights to parents or pupils, whether or not they hold individual user accounts with IRIS, to access information stored on other individual user accounts.

IRIS Connect has created a system infrastructure that meets and exceeds the high levels of security required for the processing of such sensitive data and to protect the privacy of users.

IRIS Connect uses cloud-based computing and data services, whose infrastructure meets the highest levels of commercial standards, and high levels of encryption where appropriate.

The privacy rights of users is paramount and they remain in full control of any video from beginning to end of the process.

There must be no system ‘override’ to give administrator rights to remotely or subsequently view a lesson without the permission of the teacher.

To ensure the intended use of the IRIS system (digital video monitoring) in the classroom as a reflective and collaborative tool for teachers to improve teaching and learning sequences, this policy has been written to standardise procedures for the handling, viewing, retention, and destruction of recorded material.

To ensure the creation and maintenance of trust and transparency among staff and to foster collaborative and reflective teaching practices, the following protocols need to be observed:

  • The areas of the lesson to be observed and reflected on professionally should be nominated by the teacher conducting the lesson (known as the author) and should be aligned with the Quality Teaching Framework and/or the National Teaching Standards.
  • Recordings shall, in the first instance, be reviewed by the teacher whose lesson is being recorded (the author) and can only be shared with third parties with the consent of that teacher (the author).
  • Where the recorded material has been shared with a nominated third party, it should not be shared with further third parties without the approval of the author.
  • The recorded material must not be adapted, interpreted, copied, published, stored or communicated (placed on the internet, school website, school intranet, be emailed) without the consent of the author.
  • The author has the right to destroy the recorded material at any time they wish to do so.
  • Under no circumstances shall the contents of any video media be exploited for purposes of teacher performance evaluation and or review by peers or school executive.
  • For purposes of this policy, the IRIS system (video monitoring) refers to viewing recorded images and sound, from cameras for the purpose of reflection of classroom practice /teaching and learning.

System Privacy: 

  • The IRIS Connect system is based on individual user accounts.
  • Teachers are required to sign the End User Licence Agreement (EULA) See below before they can complete their initial log-in to the system.
  • Cameras will only turn on with the explicit permission of the individual teacher.
  • The video is uploaded to the user account of the teacher who wishes to participate in the process of self-reflection.
  • The individual teacher retains complete control over who has access to their data by deciding whether or not to share observations with either another individual user or a group library.
  • The individual teacher never ‘loses sight’ of their observation and can recall the observation from another user or group library at any time.
  • The individual teacher retains the right to delete a video at any time.
  • The system does not assign administrator rights to any person to enable them to remotely view or subsequently view a video belonging to an individual teacher without their permission.

Protocols for ethical use of digital video and IRIS software in the classroom at Briarwood

Code of Practice:

The IRIS Connect system is designed for professional development and uses video and audio recordings to enable teacher reflection and collaboration.  As a learning community we recognise the need for a shared understanding of what the system is for and how it will be used:

As a professional learning community we agree:

  • The system is for personal reflection, collaboration, coaching and enquiry learning and remains under control of the individual teacher at all stages.
  • Senior leaders/managers will only be allowed to view the videos when asked/invited by the owner of the video.
  • Teachers are not obliged to share their practice with other users of the system.
  • All individual users, agree to use the system sensitively and developmentally and with due respect for colleagues, who will be made aware of the filming.
  • Individual users agree to use all of the systems security features and protocols to ensure privacy and security for teachers and pupils.
  • The system will not be used for surveillance.
  • Consideration will be given to teachers applying to use the system for different purposes, however, each new purpose will only be agreed if it can be shown to enhance teaching and learning and be aligned with our collective ethos of positive, trust-based collaboration.
  • If new uses for the system are agreed in the future the adoption of the new approach will proceed on an opt-in basis and old videos will not be put to the new use.
  • All individual users have the responsibility to gain appropriate training in the use of the system.
  • All individual users have the responsibility to ensure that relevant parties, learners, other teachers, visitors etc. know when the cameras are recording and the purpose of the recording.
  • All individual users have the responsibility to protect their own data and the data of others and not to disclose passwords.

To ensure the intended use of the IRIS system (digital video monitoring) in the classroom as a reflective and collaborative tool for teachers to improve teaching and learning sequences, this policy has been written to standardise procedures for the handling, viewing, retention, and destruction of recorded material.

To ensure the creation and maintenance of trust and transparency among staff and to foster collaborative and reflective teaching practices, the following protocols need to be observed:

  • The areas of the lesson to be observed and reflected on professionally should be nominated by the teacher conducting the lesson (known as the author) and should be aligned with the Quality Teaching Framework and/or the National Teaching Standards.
  • Recordings shall, in the first instance, be reviewed by the teacher whose lesson is being recorded (the author) and can only be shared with third parties with the consent of that teacher (the author).
  • Where the recorded material has been shared with a nominated third party, it should not be shared with further third parties without the approval of the author.
  • The recorded material must not be adapted, interpreted, copied, published, stored or communicated (placed on the internet, school website, school intranet, be emailed) without the consent of the author.
  • The author has the right to destroy the recorded material at any time they wish to do so.
  • Under no circumstances shall the contents of any video media be exploited for purposes of teacher performance evaluation and or review by peers or school executive.
  • For purposes of this policy, the IRIS system (video monitoring) refers to viewing recorded images and sound, from cameras for the purpose of reflection of classroom practice /teaching and learning.

Getting started with IRIS

Teachers who wish to start recording their lessons can organise, through ICT Lead:

  • To borrow a recording kit;
  • To receive training in using the recording kit;
  • To access the IRIS software;
  • To receive training in using the IRIS software;

Any queries, questions, comments and considerations made by staff should be directed, in the first instance to the class teacher. Should the matter need to be reviewed further, the class teacher will direct it to Deputy Head teacher Teresa Spencer and Head teacher David Hussey.